Paralegal

Terra Description

Terra, the award-winning, Miami-based real estate development company carefully chooses projects that have a positive impact on their surroundings and, by extension, on the people who live there. When planning a new development, Terra takes a dynamic role with the city and neighborhood to activate its potential as a community, maximizing the way in which people are able to live and work; creating new and innovative ways for the urban & suburban landscape to evolve. The firm has cultivated a portfolio of more than five million square feet of residential and commercial real estate valued in excess of $8 billion and is active across all major real estate asset classes, including multifamily apartments, luxury condominium and single-family residences, retail and office space, hotels, and industrial properties. Terra has achieved international acclaim for its commitment to design excellence, resiliency measures, and sustainable development and has been continuously transforming South Florida into the prosperous metropolis we know today.

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Qualifications

• An ABA-approved paralegal program is often preferred
• Florida Registered Paralegal (FRP) through The Florida Bar
• 3–5+ years in a law firm or legal department
• Experience in Real Estate & Construction, litigation
• Drafting pleadings and legal documents
• Case management software experience
• Microsoft Office proficiency
• Calendar and deadline management
• Knowledge of Florida court procedures
   

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Terra Employee Perks

As a team member at Terra, you’ll enjoy:

• Career advancement and bonus opportunities
• Comprehensive benefits package, including health, vision, dental insurance, and FSA (Flexible Spending Account).
• Employer-paid life and disability insurance.
• Employer matching 401k.
• Employee team building events.
• Company paid monthly lunches.
• Paid Time Off and paid Holidays

General Responsibilities

I.    Litigation and Dispute Support

A.    Matter Intake and Case Administration

• Open and maintain litigation files (physical and electronic) for litigation, pre-suit disputes, demand letters, subpoenas, regulatory inquiries, compliance matters, etc. upon:
• Track key case data and organize each matter
• Maintain centralized Litigation/Claims Tracker (status, deadlines, budgets, reserves)
• Coordinate with internal business units for fact gathering
• Receive and log service of process and legal notices; route to appropriate attorneys and business units

B.    Calendar and Deadline Management

• Calendar and monitor various deadlines
• Coordinate with outside counsel to confirm deadline ownership 
• Escalate critical deadlines to GC proactively

C.    Document Collection, Records Coordination, Discovery and Case Support

• Coordinate collection of documents from business units
• Organize, index, and maintain litigation and dispute files
• Assist with preservation and litigation hold implementation
• Maintain version control and defensible file organization
• Coordinate assembly of exhibits, chronologies, binders, and supporting files
• Assist GC with preparation and coordination of: document productions, responses to discovery, privilege logs, factual chronologies, case summaries
• Track outstanding document requests and production status

D.    Outside Counsel Coordination

• Act as administrative and coordination point for outside counsel
• Route documents, factual materials, and internal information as directed by counsel
• Ensure outside counsel receives timely documents and information

E.    Hearing, Mediation, and Trial Preparation

• Assist with scheduling and logistics
• Prepare draft exhibit files, case binders, witness files, and supporting materials
• Coordinate internal attendees and document readiness 
• Support preparation of internal case status reports

F.    Coordination responsibilities

• Coordinate with the Risk Analyst to obtain claim-related documentation relevant to Legal
• Maintain legal file copies of insurance-related materials as needed for the litigation or dispute file
• Help ensure outside counsel receives materials authorized for release by Legal
• Track legal deadlines and litigation activity separate from claim handling

II.    Compliance & Regulatory Support

A.    Compliance Tracking and Administration 

• Maintain calendars and trackers for legal compliance obligations
• Track internal and external deadlines
• Assist counsel with compiling backup materials for compliance reviews

B.    Policy & Procedure Administration

• Maintain legal department templates, forms, and standard procedures
• Assist with updates to internal compliance-related policies and workflows
• Maintain organized records of current versions and implementation dates

C.    Contract Compliance Monitoring

• Track key legal notice, cure, warranty, and deadline provisions under contracts as assigned
• Flag upcoming legal deadlines or risk points to supervising counsel
• Assist with coordination of contract-based notices and supporting documentation

D.    Regulatory and Internal Inquiry Support

• Help organize responses to agency requests, subpoenas, turnover requests, audit-related requests, and other formal inquiries
• Assemble records and supporting materials for attorney review
• Maintain tracking of open requests and response deadlines

III.    Document Control, Record Management and Internal Coordination Responsibilities

A.    Training & Internal Coordination

• Support legal training initiatives:
• Documentation preparation
• Attendance tracking
• Coordinate with departments for compliance alignment
• Request and follow up on documents, factual summaries, and supporting information needed by Legal
• Represent the Legal Department in cross-functional meetings as delegated

B.    Information Flow Management 

• Maintain structured digital filing system (by matter, project, or entity)
• Ensure version control and audit trail integrity
• Maintain contract templates, clause libraries and execution workflows
• Manage retention schedules 
• Assist with execution of documents
• Perform legal and companywide projects as needed